Dakoda’s Dance Academy – Booking & Cancellation Policies

Quick Links

Private Lesson Cancellations & Communication Policy

To maintain a high standard of teaching and ensure smooth coordination, all cancellations or amendments to private sessions must be made directly with Dakodas office team at info@dakodasdanceacademy.com. Cancellations made through your teacher are not valid, as teachers do not have access to studio bookings or scheduling systems.

Once a lesson is confirmed, both studio space and teacher time are reserved exclusively for you. These bookings often carry non-refundable costs, and late changes can prevent us from reallocating the session.

We therefore kindly ask you to follow the policy below:

Cancellation Policy:

More than 72 hours’ notice: A 50% refund or credit will be issued. This helps cover the studio booking cost, which is often non-refundable, while supporting teacher preparation time.

Less than 72 hours’ notice: The session is non-refundable and will be charged in full.

Missed sessions or same-day cancellations: No refund or credit can be offered.

We believe this policy supports a respectful and fair relationship for all parties involved, our clients, our teachers, and our administrative team, while maintaining the exceptional quality of service that defines Dakodas.

Thank you for your understanding and cooperation.

Dakoda’s Dance Academy Booking Policy

Course Bookings

Dakoda’s Dance Academy does not provide drop-in classes for children and young people on all term time courses.  All courses must be booked in advance through www.dakodasdanceacademy.com before beginning of term. 

New students may join courses during the term subject to availability and authorisation of the Dakoda’s Dance Academy management team.

If there are no spaces on a requested course when booking, then Dakoda’s Dance Academy will aim to provide an alternative option where possible.

Waiting List

Members on the waiting list will be contacted in order of the list. If members are unavailable no message will be left. The next member will be contacted and the first to make contact will receive the place.

Priority Booking

A priority booking period for current students will take place for two weeks before general booking opens. Those wishing to continue should register during the priority booking period to secure their places in the next term’s courses. If any current students have not registered during this time, one attempt to make contact will be made to determine whether the student is continuing before offering the place to someone else.

Placement Priority on Courses

Current Students continuing in same course
Current students changing courses and additional courses
Siblings of current students
Waiting lists of new students

Where possible Dakoda’s Dance Academy will aim to let people know of any changes in venue or class time at least one week ahead of schedule.

Payments

Full payment must be received in advance to confirm a place.

For all current students, courses must be registered in advance. Payment can be made up until the last day of the previous term to guarantee the place. If payment for registered places is not received by this time and the Dakoda’s Dance Academy office hasn’t been contacted in advance, then the place will be offered to another student using the priority listed above.

It is Dakoda’s Dance Academy’s aim to offer a fixed number of concessionary places per term, subject to availability. All concessionary places must be paid for in advance of the course to confirm your place.

Private classes

All private classes have a 48 hour cancellation policy. Any classes cancelled before this time can be moved or refunded. After the 48 hour canclleation has passed, no refunds or changes will be given.

Private Lesson Cancellations & Communication Policy

To ensure a high standard of teaching and smooth running of our private sessions, all cancellations or amendments must be made directly with Dakodas office team and not via your teacher.

Our teachers do not have access to studio bookings or scheduling systems, and verbal cancellations may result in miscommunication or unnecessary charges.

We kindly ask that all changes are confirmed via email at info@dakodasdanceacademy.com at least 48 hours in advance. This ensures that we can manage studio space effectively, reallocate teacher time fairly, and continue to offer the exceptional quality of service that defines Dakoda’s.

Please note that missed sessions or cancellations made with less than 48 hours’ notice are non-refundable. We thank you for helping us maintain a clear, respectful and professional system for all involved.

Non-payments

Failure to make payment before term starts may result in no place being available. If this happens Dakoda’s Dance Academy will make every attempt to offer an alternative course or arrangement.  If this is not possible then your name will be added to a waiting list.

Cancellation

If a booking is cancelled before the start of term a minimum of a week’s notice should be given. 

Occasionally some courses may be cancelled due to circumstances beyond Dakoda’s Dance Academy’s control. The administration team will endeavour to contact paid customers and will either offer an exchange for the course or, in rare cases of a cancellation, a full refund will be given. 

Dakoda’s Dance Academy reserves the right to cancel a course if there are fewer than seven participants on a course and the above efforts will be made to place a student in an alternative course or offer a pro-rata refund where appropriate.

If a single class does not take place due to circumstances beyond our control, Dakoda’s Dance Academy will view this class as postponed and will reschedule.

Refunds

Dakoda’s Dance Academy cannot offer a refund if you do not attend courses.

A full refund will be given if the chosen workshop date/course is fully booked on receipt of payment.

The first two classes are considered 'trial' classes. If for any reason the course is not suitable, we must be notified before the third class and a refund for classes not attended will be given. Please note, no refund or reduction will be made after the second class has taken place, whether further classes have been attended or not.

No refund will be given on any holiday programme that Dakoda’s Dance Academy delivers.

Dakoda’s Dance Academy reserve the right to make a £10 charge (taken from the original payment and consequently refund amount) to cover administration costs.

Waiver and Release of Liability

By enrolling your child in Dakoda’s Dance Academy, you agree to the following:

Assumption of Risk
You acknowledge that participation in dance classes involves inherent risks, including potential injuries. Dakoda’s Dance Academy takes precautions, but you accept responsibility for any risks.

Medical Fitness
You confirm that your child is physically fit for dance classes and agree to inform us of any relevant medical conditions. We may request a medical certificate if needed.

Release of Liability
Dakoda’s Dance Academy is not liable for any injury, loss, or damage arising from participation in our activities, on or off the premises.

Supervision
Parents/guardians are responsible for supervising their children outside of class times. We are not responsible for children before or after classes.

Photography Consent
We may use photos or videos of classes for promotional purposes. If you do not consent, please notify us in writing.

Amendments
We reserve the right to update these Terms & Conditions at any time. Continued participation indicates acceptance of any changes.